Any time an event is held in Pinal County, either on private land or public land, the public requires protection from harm. The Pinal County Risk Management Department determines the insurance requirements for a special event based on the type of event, activities, location, duration, and whether or not alcohol and fireworks are present. Insurance requirements apply to the sponsor or applicant of the event, who assumes liability for all aspects of the special event. This includes any and all potential hazards which may result in injury or death to the public and damage to property.
Two items required from the Insurance Company: (not a summary)
- Proof of insurance (insurance certificate, not the entire policy) “Pinal County” must be named as additional insured on certificate (located on the lower left hand corner of the insurance certificate)
- Signed indemnification clause (located on both the large and small event applications)
In consideration of the approval of a special event permit by Pinal County, the Special Event Sponsor ("Sponsor") shall indemnify, defend, save and hold harmless Pinal County, its officials, agents, employees and volunteers ("County") from and against any and all claims, actions, liabilities, damages, losses, or expenses including court costs, attorneys’ fees, and costs of claim processing, investigation and litigation caused, or alleged to have been caused, in whole or in part, by the acts or omissions of Sponsor or any of its owners, directors, employees, agents, contractors or volunteers. It is agreed that Sponsor will be responsible for primary loss investigation, defense and judgment costs where this indemnification is applicable. Sponsor agrees to waive all rights of subrogation against County for losses arising from the Special Event.
The insurance certificate must be received by Risk Management at least two weeks prior to the event if this is a small event (under 1000), and at least 45 days prior to a large event (over 1000). Failure to do so will prevent the issuance of the Special Event Permit and may delay or prevent the event from opening to the Public. Minimum insurance requirements for any event requiring a special permit are listed below. Insurance requirements of Pinal County do not limit the indemnity provisions of this agreement. Pinal County does not represent that the required insurance is adequate to protect the interests of an event sponsor, producer, vendor or any other person or entity.
Commercial general liability (occurrence form) including contractual liability: $1,000,000 per occurrence and $2,000,000 annual aggregate
Other liability insurance if applicable:
Liquor Liability (if alcohol is to be sold at the event): $3,000,000 per occurrence
Fireworks production: $3,000,000 per occurrence
Carnival/amusement rides: $3,000,000 per occurrence
Note: If Carnival contractor provides his/her own proof of insurance, provide a copy of this in lieu of the requirement for the Event Manager to provide this to the County.
Automobile liability covering any automobiles or trucks used for the event: $1,000,000 per occurrence
Workers’ compensation (if applicable) including Waiver of Subrogation in favor of Pinal County: Statutory coverage