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Death Certificates

Pinal County Office of Vital Records issues certified death certificates for any death that occurred in Arizona after January 27, 2008. If you need a certified death certificate for a death prior to January 27, 2008, you must contact the State Office of Vital Records in Phoenix. If you need a certified copy of a death certificate from another state, you must contact that state’s vital records office.

Who may order and obtain a certified copy of a death certificate?

Only persons 18 years of age or older may obtain a certified copy of a death certificate.

Note:  An applicant presenting documents from a foreign country as proof of relationship or proof of legal interest must provide certified copies of the documents.  Photocopies are not acceptable.  The applicant must also provide a certified translation of the documents.

Only the following people may receive a certified copy of a death certificate from Pinal County Office of Vital Records:

Spouse or Immediate Family Member

Applicant must provide either:

A.     Proof of relationship

  •         Birth certificates that link the applicant to the deceased or
  •         Marriage certificate that links the surviving spouse to the deceased
  •         Note:  Listed as the informant on the death certificate is not sufficient proof of relationship.

B.     Proof of legal interest, examples include copies of:

  •         Will that links the deceased to the person with legal interest
  •         Insurance policy
  •         Title to personal or real property listing the deceased and applicant as co-owners

Attorneys Representing Estates

The attorney must submit a letter of request on his/her letterhead stating their professional relationship (“representing the estate of the deceased”), signed by the attorney and contains the attorney’s bar number along with the appropriate fee(s).

Attorneys Representing Family Members

All of the following must be submitted:

A.        A letter on the attorney’s letterhead stating their professional relationship to the family member signed by the attorney and contains the attorney’s bar number.

B.        Documentation that the family member has retained the attorney.

C.        Documentary evidence of the family member’s relationship to the deceased.

Attorneys Representing Persons with a Legal Interest

All of the following must be submitted:

A.     A letter on the attorney’s letterhead stating their professional relationship to the person with legal interest signed by the attorney and contains the attorney’s bar number.

B.     Documentation that the person with legal interest has retained the attorney.

C.     Documentary evidence of the person’s legal interest, examples include copies of:

  • Wills that link the deceased to the person with legal interest
  • Insurance policy
  • Court order of guardianship
  • Title to personal or real property listing the deceased and applicant as co-owners.
  • A document that establishes a legal interest in the record

Non-Attorney Legal Interest/Other Vital Interest

Documentation must be provided to establish that there is a relationship between the deceased and the requestor and the requestor substantiates a legal interest in the certificate.

In addition to meeting the age and eligibility requirements, you must complete and submit a signed application along with a valid government issued picture ID and appropriate payment in order to obtain a certified death certificate.