Glossary of Legal Terms

 Legal Definitions

 

Account:

An account can be defined by any one of the following: a composite of an individual or assessed party’s financial obligations or receivables ordered by the court or an administrative assessment ordered by the probation department.

 

Address Types:

Business: The address of a person’s place of employment. A person may have multiple active employers.

Corporate: The address of the home office of a corporation.

Former: the party[s former address. A party can have multiple former addresses.

Home/Physical: The party’s primary residence. A party should only have one home address.

Homeless: An indication that the party is homeless. Users may be able to enter general area of town in which the person lives.

Incarceration Agency: If the party is incarcerated, this is the address of the facility in which the person in incarcerated. These should be standard addresses. The person should be able to choose “Pima County Jail” from a list box and have the address populate. Can have multiple incarceration addresses.

Mailing: The address at which the party receives correspondence. This may be a Post Office Box.

Relative: Address of a relative. A person may have multiple relative addresses available.

Temporary: Address such as a homeless shelter where an individual may be residing on a temporary basis.

School: Address of an individual at a place of education.

 

Agency:

An entity identified by the state, county, or court to receive monies collected as a result of a fee, fine or other assessment.

 

Attorney Reason Codes:

Advisory Counsel to a Pro Per: An attorney is appointed by the court to assist a pro per in an advisory capacity.

Appeared in Court: An attorney has appeared in court on behalf of another attorney. Business process will determine if this attorney will need to be added to the case and the former attorney removed from the case.

Appointed: Attorney appointed by judge or legal agency to represent the party.

Assigned by Agency: Legal agency (Public Defender/Legal Defender) has changed the assignment of the attorney on the case and a new attorney has been assigned.

Change in Assignment: Legal agency (Public Defender/Legal Defender) has changed the assignment of the attorney on the case.

Co-Counsel: Additional attorney arguing a case. Usually in conjunction with capital cases.

Limited Representation: An attorney may make a limited appearance subject to E.R. 1.2, Arizona Professional Rules of Conduct.

Notice of Appearance: Notice of appearance filed by an attorney stating that the attorney will be representing a party on the case.

Other Attorney Appeared in Court: An attorney has appeared in court on behalf of another attorney.

Pro Hac Vice: Attorney who is not a member of the state bar is arguing a portion of the case due to expertise in the particular area. The attorney must have sponsorship of a local firm and a signed order from the judge.

Services Terminated Pro Per Now: Party has notified court that the attorney of record for the party has been terminated and the party will be acting as his/her own attorney.

Substitution of Counsel: Substitution of Counsel has been filed with the court stating the former counsel is terminating the relationship with the party/case. A new attorney may be representing the individual.

Withdraw of Counsel: Motion for Withdraw of counsel has been granted.

 

Bond Payment Types:

Cash: The clerk has received cash or a cash equivalent from the party posting the bond.

Property: The clerk has received liens on property in lieu of cash from the party posting the bond.

Surety: A party has made arrangements with a bonding company to post the bond. The bonding company is acting as an agent of the party posting the bond.

 

Bond Underwriter:

Entity that underwrites polices of insurance.

 

Business Category Codes:

Attorney General: The business entity is the state’s attorney general.

Bond Company: The business entity is a bond company.

County Attorney: The business entity is the county attorney’s office.

County Government: The business entity is a county government agency.

Court Appointed Counsel – Civil: The business entity can act as an attorney which is appointed by the court to assist in the processing of a civil case.

Court Appointed Counsel (Contract Attorneys) – Criminal: The business entity provides attorneys to represent indigent individuals in criminal matters that cannot be represented by the public defender or the legal defender’s office.

Court Appointed Counsel – Family Law: The business entity can act as an attorney which is appointed by the court to assist in the processing of a family law case.

Court Appointed Counsel – Probate: The business entity can act as an attorney which is appointed by the court to assist in the processing of a probate case.

Federal Government: The business entity is a federal government agency.

Insurance Company: The business entity is an insurance company.

Justice Court: The Justice Courts within the county. This is used as a filter for incoming appeal and lower court cases.

Law Firm: The business is a legal firm employing one or more attorneys.

Legal Defender: The business entity is the legal defender’s office.

Municipal Court: The Municipal Courts within the county. This is used as a filter for incoming appeal and lower court cases.

Municipal Government: The business entity is a city or town government agency.

Public Defender: The business entity is the public defender’s office.

State Government: The business entity is a state government agency.

Superior Court: The local Superior Court within the county.

Tribal Government: The business entity is a tribal government.

 

Bondsman:

An owner or agent of a bonding agency that provides bond or surety for another party.

 

Court Types:

Criminal: The criminal court type will encompass cases where it is alleged that a party (defendant) has violated those statutes dealing with crimes against the public and members of the public, with penalties and all the procedures connected with charging, trying, sentencing and imprisoning defendants convicted of crimes. Charges are usually brought forth against the defendant by a county Attorney’s Office or the State Attorney General’s Office.

Civil: the civil court type will encompass cases where one party is alleging the non-criminal wrong doing on the part of another party. Allegations are brought forth by individuals against other individuals.

Family Law: This represents the branch of civil law that covers the legal field of divorce, dissolution, annulment, child custody, child support and alimony.

Probate: This represents the branch of civil law that covers the entire process of administration of estates of dead, incapacitated, or under-aged persons with court supervision.

Juvenile: This is the special court type of a trial court which deals with under-age defendants charged with crimes or who are neglected or out of the control of their parents.

Administrative: The Administrative court type represents actions that the Clerk of the Court performs either by convention, statute or rule that does not result in judicial action. Examples of this would be: notary registration, issuance of marriage licenses, and acceptance of passport applications and fees.

 

Case Categories:

Criminal (CR): Criminal Case - Cases filed by the county attorney or attorney general through preliminary hearing, complaint or grand jury; lower court criminal appeals; lower court rule 11.

Criminal (FW): Fugitive Warrant case - The Defendant is a fugitive from another jurisdiction and is awaiting extradition.

Criminal (SW): Special Warrant case- Used to track search warrants that are filed by investigating agencies.

Criminal (OC): Out of County Criminal case: Case Created for the purpose of scheduling local judicial resources of an out of county case.

Civil (CV): Civil Cases -Cases consisting of matters in which one party is alleging the impropriety of another party. Monetary damages are usually requested as part of a civil case. This case category will cover issues such as tort, malpractice, contracts, and appeals.

Civil (CP): Civil Penalty – Cases filed by the County Attorney alleging that a party has breached the confidentiality of another party.

Civil (MA): Minor Abortion: Cases where a minor is seeking to terminate her pregnancy without the consent of her parents.

Civil (OV): Out of County Civil - Out of County Civil Cases -Case created for the purpose of scheduling local judicial resources for an out of county case.

Family Law (DO): Domestic Relations – Cases involving divorce, dissolution, annulment, child custody, child support and alimony.

Family Law (CO): Conciliation Court – Conciliation court services are provided by some counties upon petitioning of a party. There may or may not be a corresponding domestic relations case.

Family Law (OF): Out of County Family Law - Case created for the purpose of scheduling local judicial resources for an out of county case.

Probate (PB): Probate – Matters which encompass the estate of a decedent, or administration of a trust.

Probate (GC): Guardianship / Conservatorship – Cases involving the appointing and monitoring of a fiduciary relationship among several parties, at least one of which is designated as a ward of the other party.

Probate (MH): Mental Health – Cases involving the evaluation and treatment of persons alleged to be mentally ill.

Probate (DN): Demand for Notice – Cases in which a third party is requesting notification of the filing of an estate case. The third party is usually alleging a financial claim against the estate.

Probate (WI): Will – The recordation of a will by a living person. The will is kept in perpetuity. If a probate case is filed, the will is administratively consolidated into the probate case.

Probate (OP): Out of County Probate -Case created for the purpose of scheduling local judicial resources for an out of county case.

Juvenile (JV): Juvenile Delinquency - A juvenile who had violated criminal laws or engages in disobedient, indecent or immoral conduct, and is in need of treatment, rehabilitation, or supervision.

Juvenile (JD): Juvenile Dependency - Cases in which a juvenile’s living arrangements are determined by the court to be inadequate due to the inability of the juvenile’s parents to continue sustaining the juvenile.

Juvenile (SV): Juvenile Severance - Cases in which the parental rights of a juvenile are severed and the juvenile is available for adoption or placed within dependent care.

Juvenile (AD): Juvenile Adoption - Cases in which a child’s legal rights and duties towards his/her natural parents are terminated and similar rights and duties towards his/her adoptive parents are substituted.

Juvenile (MH): Mental Health - Case involving the determination of mental competency and the assigning of an individual to treatment or confinement due to mental illness.

Juvenile (JP): Juvenile Injunctions against Harassment: Cases involving a minor under the age of 12 who has an injunction against harassment filed against him/her.

Juvenile (JE): Juvenile Emancipation - Cases involving a juvenile who is petitioning the court to emancipate him/her.

Juvenile (OJ): Out of County Juvenile - Case created for the purpose of scheduling local judicial resources for an out of county case.

Administrative (NA): Notary Bonds – Registration for individuals who have been certified as a notary public.

Administrative (PS): Process Server - Registrations for individuals who are authorized to service documents outside of law enforcement.

Administrative (ML): Marriage License – Recordation of the issuance and registration of a marriage certificate.

Administrative (BB): Bail Bondsman Registration – Recordation of the necessary documents indicating that an individual can issue bonds on behalf of an underwriter (usually an insurance company).

Administrative (PW): Power of Attorney – Recordation of a document which gives an individual limited power to act on behalf of another individual or entity.

Administrative (CM): Certificate of Magistracy – Certificate indicating that the signature of a notary public is valid.

Administrative (BN): Out of Jurisdiction Bond – the collection of a bond which is set in another jurisdiction. The bond will be receipted, the conditions of release forwarded to the incarcerating agency, and the munities forwarded to the original jurisdiction.

Administrative (MI): Miscellaneous – “Cases” in which the Clerk of the Court needs to perform work on collect monies that are not enumerated in any of the above case categories.

 

Case Types:

CR – Felony - Most serious charge is felony related

CR - Misdemeanor - Most serious charge is misdemeanor related

CR – Unclassified - Miscellaneous criminal action

CR – Justice Court Appeal - Case which originated in Justice Court and is appealed to Superior Court

CR – Muni Court Appeal - Case which originated in Municipal Court and is appealed to Superior Court

CR – Specialty Court - Cases where at least one defendant is admitted to a specialty court such as drug court or mental health court.

CR – Transfer of Jurisdiction - Cases that have been adjudicated in another county that are being transferred into a different county for probation supervision and collection. This is not to be confused with courtesy supervision where the originating county retains jurisdiction or interstate compact where the originating state retains jurisdiction.

FW – Extradition - The defendant is (usually) in custody and to be extradited to another jurisdiction outside of the state.

SW – Search Warrant – An investigative agency is requesting that the court issue a warrant allowing the agency to search property (or sometimes a person) in connection with an investigation.

OC – Unclassified – Miscellaneous Criminal Action including Out of County Criminal.

CV – Contract – A dispute that arose over the written or verbal agreement between two parties.

CV – Election Challenge – Allegations of impropriety related to an election of a public office.

CV – Eminent Domain – A dispute over just compensation for property condemned for the public good.

CV – Forcible Detainer – the petition of a property owner to gain legal access to his/her property which had been rented to another individual. This usually arises out of landlord/tenant disputes.

CV – Foreign Judgment – The filing of a judgment made in another jurisdiction. The judgment is usually filed in the new jurisdiction so that one entity can enforce the judgment on the other entity through garnishment or other means.

CV – Injunction against Harassment – A case in which one party is petitioning the court to intervene and place restrictions upon another party to prevent behavior that would constitute harassment.

CV – Injunction against Workplace Harassment – A case in which the employer of a party petitioning the court to place restrictions on a person who is related to the employed to prevent harassing behavior at the place of business.

CV – LCA – JP Civil Traffic – An appeal filed by either a prosecuting agency or a defendant on a civil traffic case which originated in Justice Court.

CV – LCA – LCA Muni Civil Traffic – An appeal filed by either a prosecuting agency or a defendant on a civil traffic case which originated in Municipal Court.

CV – LCA – Non Traffic – An appeal filed by a party to a case that was not traffic-related. The case can originate in Justice or Municipal Court.

CV – Medical Malpractice – A case filed by an individual alleging wrong-doing on the part of a physician or a medical entity in relation to a medical condition.

CV – Name Change – A petition filed by an individual asking the court to authorize the person’s name be changed to a new name.

CV – Quiet Title – A lawsuit to establish a party’s title to real property against anyone and everyone, and thus “quiet” any challenges or claims to the title.

CV – Property Forfeiture – State, acting under RICO statutes, is requesting that property that was allegedly used in a criminal act be forfeited to the state for sale or disposal.

CV – Special Action against a Lower Court – Allegations of bias or wrong-doing by a party against a Municipal or Justice Court judge.

CV – Tort Motor Vehicle – A wrongful act involving a motor vehicle, whether intentional or accidental, involving injury to the petitioning party.

CV – Tort Non-Motor Vehicle – A wrongful act, whether intentional or accidental, involving injury to the petitioning party.

CV – Transcript of Judgment from Lower Court – A judgment that has been issued in a lower court and is filed in Superior Court so that supplemental proceedings such as garnishments can be pursed.

CV – Sexually Violent Person – A case in which the state is seeking the detention of an individual who had been previously sentenced as a sexual offender in a criminal matter in the Arizona State Hospital.

CV – Unclassified Civil – Cases involving one party against another that falls under the civil code and is not enumerated above, including Out of County Civil.

CP – Civil Penalty - This legislation creates a civil penalty of $100 for violating the social security number confidentiality restrictions. It specifies that the penalty applies to the restriction of putting a Social Security number on any card required for the individual to receive products or services provided by a person/entity.

MA – Minor Abortion - Cases in which the petitioner is below the age of 18 (a minor) and not emancipated via marriage or other means.

OV – Unclassified Civil - A case involving one party against another that fall under the civil code and the case is being acted upon in the local jurisdiction. This is not to be confused with a change of venue case.

DO – Annulment with Children - An action by which a marriage from which children have resulted is stricken from all records and stands as never transpired in law. This differs from a divorce which merely cancels a valid marriage only from the date of the divorce. A marriage annulled stands, in law, as if never existed.

DO – Annulment without Children - An action by which a marriage is stricken from all records and stands as never transpired in law. This differs from a divorce which merely cancels a valid marriage only from the date of the divorce. A marriage annulled stands, in law, as if never existed.

DO – Child Support – A case in which it is ordered that funds be paid by one parent to the custodial parent of a minor child after divorce (dissolution) or separation. Usually the dollar amounts are based on the income of both parents, the number of children, the expenses of the custodial parent, and any special needs of the child.

DO - Custody / Visitation – A court’s determination of which parent, relative or other adult should have physical and/or legal control and responsibility of a minor (child) under 18.

DO – Dissolution with Children – The termination of a marriage by legal action from which children have resulted, requiring a petition or complaint for divorce (or dissolution) by one party.

DO – Dissolution without Children - The termination of a marriage by legal action requiring a petition or complaint for divorce (or dissolution) by one party.

DO – Foreign, Domestic Decree / Order – Case in which a decree was issued in another jurisdiction and it is being enforced within the current jurisdiction.

DO – Legal Separation with Children – A court decree recognizing that a married couple who have children in common is living apart and regulating the couple’s mutual rights and liabilities.

DO – Legal Separation without Children - A court decree recognizing that a married couple is living apart and regulating the couple’s mutual rights and liabilities.

DO – Order of Protection – The request of one party to limit or deny access to or contact with another party due to a perceived threat to the livelihood of the petitioning party.

DO – Paternity – The establishment of parentage of a minor.

DO – Reciprocal Support – Foreign – The establishment of parentage of a minor with the intent of seeking support from the non-custodial parent in which the parent that has primary physical custody of the child does not reside within the county.

DO – Reciprocal Support – Local - The establishment of parentage of a minor with the intent of seeking support from the non-custodial parent in which the parent that has primary physical custody of the child does reside within the county.

DO – Unclassified – Family Law matters not enumerated in the above classification, including Out of County Family Law.

CO – Conciliation Court – Services provided by the court in family law matters concerning reconciliation, parenting time, support and other issues.

OV – Unclassified Family Law – A case involving one party against another that falls under the family law code and the case is being acted upon in the local jurisdiction. This is not be confused with a change of venue case.

PB – Adult Adoption – Case in which a person is petitioning to adopt another person who is above the age of majority (18).

PB – Affidavit of Succession to Real Property – The transfer of property with an assessed value below a certain threshold to the next heir as established by the will of the decedent or state law.

PB – Ancillary Administration – An “ancillary administrator” is chosen by the executor or administrator of an estate to handle the property (primarily real estate) of the deceased’s estate in a state other than the one in which the estate is probated.

PB – Formal Probate – A formal testacy proceeding is litigation to determine whether a decedent left a valid will.

PB – Informal Probate – Applications for informal probate or informal appointment shall be directed to the probate registrar, and verified by the applicant to be accurate and complete to the best of the applicant’s knowledge.

PB – Trust Administration – The court has exclusive jurisdiction of proceedings initiated by interested parties concerning the internal affairs of trusts. Proceedings which may be maintained under this section are those concerning the administration and distribution of trusts, the declaration of rights and the determination of other matters involving trustees and beneficiaries of trusts.

PB – Will – A will filed by an individual once it is discovered a person is deceased. If a probate is subsequently filed, the will is consolidated into the probate case.

PB – Unclassified Probate – Probate matters not enumerated in the above classification, including Out of County Probate.

GC – Conservatorship – Adult - A case in which an individual or an entity has petitioned the court to be appointed to act in a fiduciary role administering the money and estate of an adult.

GC – Conservatorship – Minor - A case in which an individual or an entity has petitioned the court to be appointed to act in a fiduciary role administering the money and estate of a minor.

GC – Guardianship – Adult - A case in which an individual or an entity has petitioned the court to be appointed to act in a fiduciary role administering the well-being and living arrangements of an adult.

GC – Guardianship – Minor - A case in which an individual or an entity has petitioned the court to be appointed to act in a fiduciary role administering the well-being and living arrangements of a minor.

GC – Guardianship & Conservatorship – Adult - A case in which an individual or an entity has petitioned the court to be appointed to act in a fiduciary role administering the wellbeing, living arrangements, monies and estate of an adult.

GC – Guardianship & Conservatorship – Minor - A case in which an individual or an entity has petitioned the court to be appointed to act in a fiduciary role administering the well-being, living arrangements, monies and estate of a minor.

MH – Mental Health – Adult - A case in which the state is alleging that an adult is mentally incapacitated and is no longer able to decide his/her own affairs. If clear and convincing evidence is present, the court may issue an order requiring the individual to attend treatment.

MH – Mental Health – DOC - A case in which the department of corrections through the state is alleging that an incarcerated adult is mentally incapacitated and is no longer able to decide his/her own affairs. If clear and convincing evidence is present, the court may issue an order requiring the individual to attend treatment.

DN – Demand for Notice - Cases in which a third party is requesting notification of the filing of an estate case. The third party is usually alleging a financial claim against the estate.

WI – Wills - A case in which a will is filed by a living person and the clerk of the court retains the will until a probate case is filed on the person’s estate.

OV – Unclassified Probate - Other probate matter which does not meet the above definitions. This case is generally not counted in the court statistics.

JV – Delinquent - A case in which the state is alleging that a juvenile is accused of disobedient, indecent or immoral conduct, and is in need of treatment, rehabilitation, or supervision.

JV – Unclassified Juvenile Delinquency - Other juvenile delinquency matter that does not meet the above definition.

JD – Dependency - A case in which the state is alleging that a juvenile be placed in specific living arrangements.

SV – Severance - A case in which a party is alleging that the parent of a minor is unfit and that the parental rights be severed.

AD – Juvenile Adoption - Case in which the parental duties are transferred from one (set of) parent(s) to another.

MH – Mental Health – Juvenile - A case in which the state is alleging that a juvenile is mentally incapacitated and is no longer able to decide his/her own affairs. If clear and convincing evidence is present, the court may issue an order requiring the individual to attend treatment.

JP – Injunction against Harassment - A case in which an individual is filing to have the court issue an Injunction against Harassment against a minor who is under the age of 12.

JE – Juvenile Emancipation - A case in which a juvenile is filing in order to be emancipated from his/her parents. If granted, the juvenile will be treated as having attained the age of majority (18).

NA – Notary Bonds - Registration provided by individuals who are seeking status as a public notary.

PS – Process Server - Registrations provided by individuals who are seeking status as a Process Server.

ML – Covenant Marriage License - A marriage in which both parties declare that the marriage will be for lifetime. A legal separation or dissolution may be granted by the court only for specific reasons in state law.

ML – Marriage License - The legal union of two people. Once a couple is married, their rights and responsibilities toward one another concerning property and support are defined by the laws of the state in which they live. A marriage can be dissolved by a court granting a divorce or an annulment.

PP – Passport - Application submitted by an individual for a United States passport. The fees are collected and the fees and documents are submitted to the US State Department for processing.

PW – Power of Attorney - Cases in which an individual, often an officer of a corporation, is registering a power of attorney document indicating that s/he has the ability to act on behalf of another person or entity.

BB – Bail Bondsman Registration - Registrations provided by individuals who are seeking status as a bail bonds-person.

BN – Out of Jurisdiction Bonds - The collection of a bond which is set in another jurisdiction. The bond will be receipted, the conditions of release forwarded to the incarcerating agency, and the monies forwarded to the original jurisdiction.

CM – Certificate of Magistracy - A certificate issued to an individual verifying the authenticity of a public Notary’s signature.

MI – Miscellaneous - “Cases” in which the Clerk of the Court needs to perform work or collect monies that are not enumerated in any of the above case categories.

 

Case Subtypes:

CV – Contract – Promissory Note - A written promise by a person to pay a specific amount of money to another, usually to include a specified amount of interest on the unpaid principal amount (what he/she owes) and the specified terms of payment.

CV – Foreign Judgment – Out of County - The filing of a judgment made in another county. The judgment is usually filed in the new jurisdiction so that one entity can enforce the judgment on the other entity through garnishment or other means.

CV – Foreign Judgment – Out of State - The filing of a judgment made in another state. The judgment is usually filed in the new jurisdiction so that one entity can enforce the judgment on the other entity through garnishment or other means.

CV – Foreign Judgment – Tribal - The filing of a judgment made by a tribal court. The judgment is usually filed in the new jurisdiction so that one entity can enforce the judgment on the other entity through garnishment or other means.

DO – Annulment with Children – Title IV-D – Annulment cases in which the State of Arizona can act as a co-petitioner in order to establish and/or recoup child support that is in arrears.

DO – Annulment with children – Non-Title IV-D – Annulment cases which do not fall under Title IV-D.

DO – Child Support – Title IV-D – Child Support cases in which the State of Arizona can act as a co-petitioner in order to establish and/or recoup child support that is in arrears.

DO – Child Support – Non-Title IV-D – Child support cases which do not fall under Title IV-D.

DO - Custody/Visitation – Title IV-D- Custody/Visitation cases in which the State of Arizona can act as a co-petitioner in order to establish and/or recoup child support that is in arrears.

DO - Custody/Visitation – Non-Title IV-D- Custody/visitation cases which do not fall under Title IV-D.

DO – Dissolution with Children – Title IV-D – Dissolution cases in which the State of Arizona can act as a co-petitioner in order to establish and/or recoup child support that is in arrears.

DO – Dissolution with Children – Non-Title IV-D - Dissolution cases which do not fall under Title IV-D.

DO – Foreign, Domestic Decree/Order – Title IV-D – Foreign, domestic decree cases in which the State of Arizona can act as a co-petitioner in order to establish and/or recoup child support that is in arrears.

DO – Foreign, Domestic Decree/Order – Non-Title IV-D - Foreign, Domestic Decree/Order cases which do not fall under Title IV-D.

DO – Legal Separation with Children – Title IV-D – Legal Separation cases in which the State of Arizona can act as a co-petitioner in order to establish and/or recoup child support that is in arrears.

DO – Legal Separation with Children – Non-Title IV-D – Legal Separation cases which do not fall under Title IV-D.

DO – Paternity – Title IV-D - Paternity cases in which the State of Arizona can act as a co-petitioner in order to establish and/or recoup child support that is in arrears.

DO – Paternity – Non-Title IV-D - Paternity cases which do not fall under Title IV-D.

DO – Reciprocal Support – Foreign – Title IV-D – Reciprocal Support cases in which the State of Arizona can act as a co-petitioner in order to establish and/or recoup child support that is in arrears.

DO – Reciprocal Support – Foreign – Non-Title IV-D – Reciprocal Support cases which do not fall under Title IV-D.

DO – Reciprocal Support – Local – Title IV-D – Reciprocal Support cases in which the State of Arizona can act as a co-petitioner in order to establish and/or recoup child support that is in arrears.

DO – Reciprocal Support – Local – Non-Title IV-D – Reciprocal Support cases which do not fall under Title IV-D.

PB – Ancillary Administration – Proof of Authority – Pursuant to 14-4204, a procedure whereby a personal representative that has been appointed in another state where the decedent was domiciled may proceed to collect Arizona assets by filing a certified copy of the PR’s appointment and complying with Arizona bond requirements.

PB – Ancillary Administration – Foreign Conservatorship – Pursuant to 14-4204, a procedure whereby a conservator that has been appointed in another state where the protected person was domiciled may proceed to collect Arizona assets by filing a certified copy of the conservator’s appointment and complying with Arizona bond requirements.

PB – Ancillary Administration – Formal Probate – A formal testacy proceeding is litigation to determine whether a decedent left a valid will.

PB – Ancillary Administration - Informal Probate – Applications for informal probate or informal appointment shall be directed to the probate registrar, and verified by the applicant to be accurate and complete to the best of the applicant’s knowledge.

 

Case Status:

Adjudicated: All matters on a case have been settled, but obligations are still due.

Open: The case has been filed and there is substantive activity on the case.

Closed: All the defendants on the case have been adjudicated, all monies collected, or a civil judgment (criminal restitution order) filed, and any probation time has been served.

Reopened: A case that had been previously closed has been reinstated because additional substantive action needs to be performed regarding the central issue of the case.

Re-Closed: A case that had previously been reopened has been closed because the issues before the court have been decided upon.

Inactive: Substantive activity on the case has ceased and the parties have been sent notice that the case will be moved to the inactive calendar.

 

Email Type Codes:

Agency: The e-mail address is provided by a justice partner agency to its employees.

Home: The e-mail address is retained by the individual for his/her own use.

Law Firm: The e-email address is provided by a law firm for an attorney, legal secretary, paralegal, etc

Other: An e-mail address not enumerated in the Email Type Codes.

School: The e-mail address is provided by an educational institution to its students.

Work: The e-mail address is provided by a business/firm to its employees.

 

Identification Type Codes:

ATLAS Number: A number assigned by the Department of Economic Security to an individual’s case. Case participants have a High Level Client Index (HLCI) number which is a unique identifying number assigned to any person involved with or having been involved with one of the Department of Economic Security programs. Case numbers on ATLAS are the obligee’s HLCI plus a 2-digit sequence number.

Bar Number: A number assigned by the State Bar Association to an attorney. The bar number is usually required on filings with the court.

Court Number: A number assigned by the State Department of Public Safety to each court.

Driver’s License: A license issued by the State’s Department of Motor Vehicles which authorizes an individual to drive certain vehicles; e.g. goat, auto, motorcycle.

Driver’s License (CDL): A particular type of driver’s license that is issued by the state’s Department of Motor Vehicles.

FBI Number: A number assigned by the Federal Bureau of Investigation for individuals arrested and/or convicted of an offense.

Fiduciary Certification Number: A number assigned by the Certification and Licensing department of the Administrative Office of the Courts. It is used to track public fiduciaries that are authorized to work within the state.

ORI: The originating agency identifier number assigned by NCIC to each law enforcement agency and court.

Passport Number: A number assigned by the issuing State Department indicating that the individual is a citizen of the United States, and has the ability to travel outside the United States borders.

PCN: A processing control number that is issued for a specific arrest incident via the AZAFIS system.

Pilot’s License: A License issued by the Federal Aviation Agency that authorizes an individual to fly certain aircraft.

Resident Alien ID Number: A number assigned by Homeland Security which indicates that a foreign national may reside/work in the United States legally. This is also knows as a “Green Card” number.

SID Number: A number assigned by the State’s Department of Public Safety to an individual at the time of arrest.

Social Security Number (NOTE: Confidential Information): A number assigned by the United States Social Security Administration to an individual.

Tax Identification Number: A number assigned by the internal revenue service. The number is usually issued to corporations to uniquely identify an entity as a taxable entity and used on federal/state local income tax returns and for other business records.

Tribal Census Number: A number issued by a Native American tribe that identifies an individual as a member of the tribe.

Vehicle License Plate Number: The numbers/characters located on a vehicle’s license plate. The license plate is issued by the state’s department of motor vehicles.

Vehicle Identification Number (VIN): A serial number that is printed on various locations on a vehicle. The VIN number uniquely identifies a vehicle.

 

Name Codes:

Also Known As (AKA): An alternate name that an individual is currently using or has used in the recent past.

Doing Business As (DBA): An alternate business name for a company or sometimes for an individual.

Formerly Known As (FKA): An alternate name which the individual used consistently in the past. The person’s name may have been changed due to a name change or adoption.

Maiden Name: An individual’s name prior to marriage (also nee).

Now Known As (NKA): A name other than the name used at the time of initial case filing.

True Name: An individual’s correct name. It is sometimes determined that the name a person was used for a person’s arrest, indictment, etc. is not the individual’s correct name.

 

Party Role:

3rd party defendant: An entity, who was not a party to an original complaint, who is allegedly liable for all or part of the damages.

3rd party plaintiff: A defendant in a civil action who files a complaint alleging that a third party is or may be liable for all or part of the damages which the plaintiff may win from the defendant.

Adoptee: The subject party of an adult adoption; the person being adopted.

Adoptor: A person adopting another person.

Appellant: Entity filing an appeal.

Appellee: Entity responding to an appeal.

Applicant: An individual submitting a completed application for registration within an appropriate category.

AUTMA Minor: A filing under Article 7, Arizona Uniform Transfer to Minor’s Act (ARS 14-7651 – 14-7671)

Bail Bondsman: Person or company who provided the bail monies for the individual to be release from jail.

Bride: A party to a marriage license.

Child’s Best Interest Attorney: A guardian appointed by the court to represent a minor in a specific legal proceeding.

Claimant: Entity that makes a demand for money, for property, or for enforcement of a right provided by law.

Conservator: A person who is appointed by the court to manage the estate of a protected person.

Contestee: An entity against whom an election challenge is filed.

Contestor: An entity in an election challenge who alleges impropriety in the election process.

Counter Defendant: An entity who is a plaintiff on a civil case who has a counter claim filed against them within the same civil case.

Counter Plaintiff: An entity who is a defendant on a civil case who files as part of their answer a counterclaim against a plaintiff on the same civil case.

Court Appointed Investigator: A person who is appointed by the court under 14-5308 to investigate a proposed guardian/conservator before appointment is made.

Cross Claimant/Plaintiff: Entity in a civil case who files a claim against another co-party on the same civil case.

Cross Defendant: The answering party in a cross-claim.

Decedent: A person who has died.

Defendant: (Criminal) Party that allegedly committed the crime. (Civil) An entity in a case who a plaintiff alleges liability for a wrongdoing. (Formal Probate and Administrative) An entity in a probate case who opposes a petition.

Fiduciary: A person appointed by the court to administer an estate which includes a personal representative, guardian, conservator and trustee.

Garnishee: An entity against whom a garnishment is entered.

Groom: A party to a marriage license.

Guardian: A person who has qualified as a guardian of a minor or incapacitated person pursuant to testamentary or court appointment but excludes a person who is merely a guardian ad litem.

Guardian/Conservator: A person who has qualified as a guardian of a minor or incapacitated person pursuant to testamentary or court appointment, and who is appointed by the court to manage the estate of a protected person.

Guardian Ad Litem: A guardian appointed by the court to represent a minor in a specific legal proceeding.

Incapacitated/Protected Person: The subject party of an adult guardianship/conservatorship.

Incapacitated Person: The subject party of an adult guardianship.

Intervenor: An entity who voluntarily interposes in an action or other proceeding with the leave of the court.

Medical Examiner: A physician, psychologist or registered nurse appointed by the court to evaluate the incapacitated person and submit a report to the court.

Minor: An individual who has not yet reached the age of majority (18).

Objector/Respondent: A person filing an objection to a petition or application filed with the court.

Other: Entity to a court action which is not enumerated in this list.

Parent: The biological or adoptive parent of a minor.

Patient: The subject party of a mental health filing.

Payer: An individual who is paying for a service of the court on behalf of him/herself or another.

Payor: An individual who is paying for a service of the court on behalf of him/herself or another.

Person – The subject party of a domiciliary foreign conservator (14-5432) or foreign judgment filing.

Personal Representative: A person named by a court to administer a dead person’s property under a will or a state’s intestate succession laws.

Petitioner: An entity filing a petition, application, request, etc. on which the court is asked to act.

Plaintiff: An entity in a case who alleges wrongdoing on the part of another party.

Probationer: An individual who was found guilty of a crime and sentence to probation.

Property: (Criminal) The real or personal properties that the search warrant gives the investigating agency leave to inspect. (Civil) A tangible item to which a party can claim ownership.

Proposed Fiduciary: A person nominated by a petition or application filed with the court to be appointed a personal representative, guardian, conservator or trustee.

Protected Person: A minor or any other person for whom a conservator has been appointed or any other protective order has been made.

Real Party in Interest: An entity that has the legal right under the applicable substantive law to enforce a claim in question.

Respondent: An entity that answers/responds to a petition/application or other proceeding.

Special Administrator: A personal representative as described in 14-3614 through 14-3618.

State: The State of Arizona, who can act as a petitioner, co-petitioner or respondent in this type of action.

Surety Company: Company who provides the monies to the bail bondsman.

Testamentary guardian: A person appointed as guardian of a minor (14-5202) or an adult (14-5301) pursuant to a power conferred in a will.

Testator: A person that leaves a will when he or she dies.

Trust Name: the name of the trust in which a petition is being filed with the court.

Trustee: A person who holds legal title to property and administers it for the benefit of persons named in a will, trust agreement, trust declaration, or deed.

Underwriter: One who assumes the risk of another’s loss and compensates for the loss under the terms of an insurance policy.

Victim: Party against whom a crime was committed.

Ward: The subject party of a minor guardianship.

Ward/Protected Person: The subject person of a minor guardianship/conservatorship.

Will Filer: A person filing a will with the court.

Will Release: A person to whom a will is released.

Witness: Person who has information to be presented to the court concerning the crime.

 

Party Status:

Active: (Criminal) The party has been attached to a case, but not yet arraigned or arraignment is not applicable. (All others) A party attached to the case. Calendaring, case management and docketing activities are all applicable to the party.

Adult Diversion Program: The party has been accepted into adult diversion program and the case is suspended.

Answered: The party has been served and filed an answer with the court.

Arbitration Appeal / Motion to Set: The party has appealed an arbitration award and has filed a Motion to Set.

Arraigned, Not Sentenced: The party had an arraignment but has not been sentenced on the particular charges. Rule 8 applies from this point forward.

Certification as Adoptive Parent(s) – Expired: The party who has been certified as an adoptive parent had let his/her certification lapse.

Certification as Adoptive Parent(s) – Extended: The party to whom the court has granted to extend the certification for adoptive parents beyond the normal expiration date.

Certification as Adoptive Parent(s) – Renewed: The party(s) who were previously certified as adoptive parent(s) have had their certification renewed.

Certification as Adoptive Parent(s) – Revoked: The party(s) who were previously certified as adoptive parent(s) have had their certification revoked by the court.

Certified as Adoptive Parent(s): The party(s) completing the necessary steps to become certified as adoptive parent(s).

Contest Adoption: The party contesting adoptive proceedings with the intent of not having the proceedings completed.

Criminal Restitution Ordered Entered: The party (minor) has reached the age of majority, but still owes a balance to the court. The balance has been converted to a criminal restitution order.

Delinquency Petition File: The party to the Petition for Delinquency of a Minor filed by the State, through the local County Attorney’s Office.

Drug Court – Deferred Judgment: The party is accepted and is in a drug court program prior to judgment being entered.

Drug Court – Post Conviction: The party is accepted and is in a drug court program after sentencing.

Extended: A search warrant where the time for service/execution has been extended.

Juvenile Diversion: The party has been suspended from Prosecution pending completion of a juvenile diversion program.

Financial Compliance: The party has met all obligations of the case except the financial obligations.

In Arbitration: The party is in arbitration in the matter before the court when it falls within the guidelines for compulsory arbitration and is being decided upon by an arbitrator.

Inactive: The party was terminated because of no activity on the case within certain time frames.

Inactive – Decedent Only: A party/decedent has been placed on inactive status in a probate matter which prevents the decedent from receiving notices, etc.

Inactive – Lack of Service: The party has not been served within a specified time period; therefore, the party will be placed on inactive status and eventually terminated from the case.

Inactive – No Activity: The party has not had any activity within a specified time period; therefore, the party will be placed in inactive status and eventually terminated from the case.

Initial Severance Hearing Held: The party/minor has had an initial hearing to determine if a severance case can proceed has been held.

Juvenile Adoption Petition Filed: The party filing a petition to adopt a minor with the court.

Out of Home Placement: The party/minor has been removed from the home of the parents/guardians and placed in alternate living arrangements.

Pending Certification as Adoptive Parent(s): The party(s) beginning the steps to be certified as adoptive parents, but have not completed the process.

Post Decree: The party was terminated because the original matter before the court was decided and a decree signed; however, one side is pursuing subsequent matters with the court.

Post Injunction Matters: The party/minor has been terminated because an injunction against harassment has been issued by the court and one of the parties is requesting the court perform additional action.

Post Judgment: The party was terminated because the original matter before the court was decided and a judgment signed; however, one side is pursuing subsequent matters with the court.

Post Sentence Matters: (Criminal) The party has been adjudicated and there are post sentence matters requiring court attention (such as a violation hearing) that does not fall under Rule 32. (Juvenile Delinquency) The party has been adjudicated and there are post sentence matters which require court attention (such as a violation hearing).

Preliminary Protective Hearing: The party/minor has had an initial hearing to determine if further investigation into dependency allegations should proceed.

Referral – Paper: The party/minor has been referred for activities that are being investigated by the State, through the County Attorney’s Office.

Referral – Physical: The party/minor has been referred and brought into the Juvenile Detention Center by a law enforcement officer for alleged crimes.

Remand to Grand Jury: Charges have been remanded to the grand jury. The case may or may not be stayed while the grand jury deliberates the charges.

Reunification: The party/minor has been reunited with his/her parent(s) or guardian(s).

Rule 11: The party’s competency has been evaluated by the court. Rule 8 does not apply while competency is being evaluated.

Rule 32: The defendant filed a petition for post conviction relief after being sentenced.

Sentence Reversed, Appeal: The defendant (or party/minor) had appealed the case to a higher court and that court has reversed the sentence from the lower court. The case has been remanded for additional action or a new trial on the part of the lower court.

Served: (Dependency and Severance) The party/minor has had service upon the parent(s) or guardian(s) of the minor. (All others) The party has been served by another party.

SMI court: The defendant is participating in a specialty court to meet the needs to the seriously mentally ill.

Stayed – The party is suspended or stayed, usually by judge’s order, for a period of time.

Stayed - Appealed to a Higher Court: (Criminal and Juvenile Delinquency) The case is stayed and Rule 8 suspended pending a ruling from a higher court. (All others) The party is suspended or stayed pending the resolution of an appeal on the file with a higher court.

Stayed – Bankruptcy: The party is suspended or stayed pending the resolution of a bankruptcy filing with Federal Court.

Stayed – Proceedings in other jurisdiction: The party has been stayed because of prosecution in another jurisdiction’s case has precedence over the first jurisdiction’s case. The case is stayed in the first jurisdiction.

Stayed – Remand Defendant to Grand Jury: The case has been stayed and Rule 8 suspended while all the charges before the court are remanded to the grand jury for additional consideration.

Suspended Sentence: A penalty handed down to a defendant convicted of a crime which the judge provides will not be enforced (is suspended) if the defendant performs certain services, make restitution to persons harmed, stays out of trouble or meets other conditions. Should the sentenced party fail to follow these requirements, then the suspended sentence may be enforced.

Terminated – Acquitted: The party/defendant having been found not guilty in the original matter before the court that was decided by a jury or the court.

Terminated – Adjudicated Dependent: The party/minor has been found dependent and can be removed from the home. Severance proceedings may follow.

Terminated – Adjudicated No Cause: The party/minor has been terminated because it is found that there is no cause for the dependency action.

Terminated – Administrative: The party has been terminated from the case due to an administrative activity.

Terminated – Adoption Order: The party has been terminated because the court has entered an order allowing individual(s) to adopt a minor.

Terminated – Affirmed: (Criminal) The Superior Court has upheld a verdict from a limited jurisdiction court upon appeal. (Civil) The party has been terminated because the Superior Court has upheld a decision of a limited jurisdiction court and returned the case to that court for further proceedings.

Terminated – Age of Majority: The party (minor) attached to the case has reached the age of majority (18).

Terminated – Annulent: The party has been terminated from the case due to an Annulment Decree being signed and entered.

Terminated – Arbitration Award: The party has been terminated from the case due to the acceptance of an award resulting from arbitration proceedings.

Terminated – Change of Venue: The party has been terminated from the case due to the case changing venue to another jurisdiction.

Terminated – Closing Statement: The party has been terminated from the case because a closing statement has been filed and there has been no subsequent activity within a year from the filing date.

Terminated – Committed to ASH: The party/patient has been committed to the Arizona State Hospital for long term care.

Terminated – Consolidated: The party has been terminated from the case due to the consolidation of the party into another (parent) case.

Terminated – Court Order: The party has been terminated because of a court order closing the file.

Terminated – Court Trial in Progress: A party has been terminated while the court trial was in progress when the parties reached agreement on the issues.

Terminated – Court Trial Ruling: The party has been terminated from the case due to the original issue being decided by a court trial.

Terminated – Death: The subject party attached to the case has died.

Terminated – Decree: The party has been terminated because the original issue before the court was settled and a decree has been signed and entered by the judicial officer.

Terminated – Decree by Default: The party has been terminated because an opposing side failed to answer so a decree by default was issued at a default proceeding.

Terminated – Decree by Mail: The party was terminated when a dissolution petition was filed by mail and a corresponding opposition was not filed, therefore, the judicial officer signs the decree.

Terminated – Default Judgment: (Civil) The party has been terminated from the case due to default proceedings. (Family Law) The party was terminated because the opposing side has been served but failed to answer, therefore a default judgment was entered on behalf of the petitioning party.

Terminated – Dismissed: The party or party/minor has been terminated/dismissed in the original matter before the court, usually by motion from one side or the other.

Terminated – Dismissed No Activity: The party has been terminated from the case because no activity involving the party has occurred within a certain time period.

Terminated – Dismissed by Praecipe/Stipulation: The party has been terminated from the case due to an agreement.

Terminated – Dismissed Lack of Service: The party has been terminated from the case due to service not being performed within a certain time period.

Terminated – Dismissed No Activity: The party has been terminated from the case because no activity involving the party has occurred within a certain time period.

Terminated – Disposition Entered: The party/minor has been found to be delinquent or incorrigible when the court enters the findings of fact and rules on the case.

Terminated – Emancipated: The party/minor has been emancipated from his/her parents.

Terminated – Expired: A search warrant that has expired for lack of execution.

Terminated – Executed: A search warrant that has been executed.

Terminated – Extradited: the party has been terminated in the original extradition matter before the court and the party has been sent to the jurisdiction requesting extradition.

Terminated – Injunction against Harassment Issued: The party/minor has been terminated because an injunction against harassment has been issued by the court.

Terminated – Judgment/Order: The party has been terminated from the case because a judgment has been entered.

Terminated – Jury Verdict: (Dependency) The party/minor has been terminated because a jury has determined that the parental rights can be severed. (All others) The party has been terminated because the original matter before the court has been decided by a jury trial in favor of plaintiff or defendant.

Terminated – Legal Separation: The party has been terminated from the case due to a Decree of Legal Separation being signed and entered.

Terminated – Not Emancipated: The party/minor has been terminated because the court has ruled that the minor cannot be emancipated from his/her parents.

Terminated – Not Extradited: The party has been terminated in the original extradition matter before the court and the party has been extradited to another jurisdiction. Usually, the party will be released and not other activity will take place on this case.

Terminated – Not Severed: The party/minor has been terminated because a jury or the court has determined that there is not sufficient cause to sever parental rights.

Terminated – Relinquish Custody: The party/minor has been terminated because the parent(s) of the minor have voluntarily relinquished custody of the minor.

Terminated – Reversed: (Criminal) The Superior Court has reversed a verdict from a limited jurisdiction court upon appeal and remanded the case back to the original jurisdiction. (Civil) The party has been terminated because the Superior Court has reversed the decision of a limited jurisdiction court and returned the case to that court for further proceedings.

Terminated - Sentenced: The party’s original matter before the court has been decided, either by plea or trial, and the defendant has been found guilty and sentenced.

Terminated – Severed: The party/minor has been terminated because the rights of the parent(s) or guardians(s) have been severed and placement for the child is determined.

Terminated: Stipulated Decree: The party has been terminated because the parties on the case have reached an agreement and requested the court sign a decree in accordance with the stipulated agreement.

Terminated – Stipulated Judgment: The parties have been terminated on the case because of an agreement and requested the court enter a judgment in accordance with the stipulated agreement filed.

Warrant: (Criminal and Juvenile) The party/defendant/ minor has an outstanding warrant and is unavailable for case processing. Rule 8 is suspended until the warrant has been executed (returned.)

(Civil, Family Law, Guardianship and Conservatorship, Probate, Mental Health) A party has an outstanding warrant.

 

Result Codes:

Compliance: Determination of compliance of court order and/or obligation

Continued: Hearing continued at the request of the party/court

Court Trial Concluded: Non-jury trial concluded

Court Trial In Progress: Non-jury trial in progress

Denied: Requested relief denied

Granted: Requested relief granted

Held: Hearing held

Jury Trial Concluded: Jury Trial Concluded

Jury Trial in Progress: Jury Trial in Progress

Non-Compliance: Determination of non-compliance of court order &/or obligation

Ordered: An order issued from the bench

Rescheduled: Hearing date and time reset prior to initial scheduled hearing being held

Ruling Under Advisement Case: Court decision on case issued

Ruling Under Advisement – Issue: Court decision on matter issued

Under Advisement – Case: Court takes case under advisement

Under Advisement – Issue: Court takes matter under advisement

Vacated: Court decision to cancel a hearing without removing it from the calendar to maintain the historical accuracy of the calendar

 

Warrant Status:

Ordered: The judge has ordered that a warrant be issued in a particular case against a particular defendant.

Issued: the courtroom clerk or other court personnel has issued the warrant in accordance with the judge’s order.

Quashed: The judge determines that the warrant should no longer remain in effect and effectively “cancels” the warrant.

Arrested: A law enforcement agency has arrested the individual in accordance with the judge’s instructions.

Served/Executed: The individual is provided a copy of the warrant, but is not taken into custody. This will often occur when an individual surrenders to his/her lawyer and subsequently appears in court to respond to the warrant.

Vacated: The judge nullifies the issuance of the warrant.

 

Warrant Types:

Arrest Warrant: A warrant issued in a criminal case prior to the defendant having an initial appearance.

Bench Warrant: A warrant issued by a judge in any case, placing an individual under court order to appear and instructing the law enforcement agencies to detain the individual until s/he can make an appearance in court.

Child Support Arrest Warrant: An order issued by a judicial officer in a non-criminal child support matter, directing any peace officer in this state to arrest the person named therein and bring such person before the court.

Civil Arrest Warrant: An order issued in a non-criminal matter directing any peace officer in the state to arrest the individual named therein and bring such person before the court.

Failure to Appear Warrant: Warrant issued by the Court on its own motion or on a party’s motion, when a person fails to appear to a scheduled court session.

Fiduciary Arrest Warrant: A warrant issued in a probate case for a person who has been appointed as a fiduciary, placing an individual under court order to appear and instructing the law enforcement agencies to detain the individual until s/he can make an appearance in court.

Governor's Warrant: Warrant of extradition issued by Governor that commands the arrest and rendition of the fugitive to be extradited.

Grand Jury Warrant: A warrant requested by the Grand Jury and usually prepared by the county attorney to affect the arrest of a suspect t in a criminal matter and instructing the law enforcement agencies to detain the individual until s/he can make an appearance in court.

Petition to Revoke Warrant: A warrant requested by a supervising probation officer that the court issues once a probation officer has reason to believe that a probationer has absconded supervision.

Search Warrant: A warrant prepared by a law enforcement agency and filed in the Superior Court which allows an agency to search a person, place or property.

Special Warrant: Warrant issued by the Court falling under the case category of Special Warrant, i.e. Warrant for wiretap, trap and trace, GPS, handwriting exemplar.

Warrant for Physical Custody: A warrant issued by the Court to take physical custody of a child if the Court finds that the child is imminently likely to suffer serious physical harm or be removed from this state.